Why You Should Be Using Dropbox

Have you ever created a document in your office but then needed it on another computer at home?  Or on your phone while out with a client?  Ever had a hard drive crash and lost all of your documents?

In comes Dropbox, a cloud storage file synchronization service.  For those non-technical people, rather than storing your files on your computer, your files are stored out on Dropbox servers.  You can then setup each computer and smart phone that you have to have access to your files.  What I really love about Dropbox is that when installed on your computer, it looks just like another folder on your computer.  When you save a file to it, it will then synchronize with the Dropbox servers, so all of your files are always up to date and can be accessed from anywhere.

dropbox visual

When you sign up for Dropbox, you first 2 GB of storage is free.  If you want to use more storage,  you can upgrade to 10GB for $9.99/month or $99/year.

As a business owner/real estate investor, I use Dropbox to store documents that I may want to access on the road when I don’t have the desktop or laptop.  I can pull up files on my smartphone or from any other computer.  Additionally, we setup our scanner in our office to automatically save to Dropbox.  So if I am away from the office and need a document, someone in the office can simply scan the file in and I will have it.

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